The Tax Liability report provides visibility into the amount of tax collected in each country or region where you sell. The overview includes a summary, whereas the reports include transaction-level data. This helps you track your tax exposure and prepare for accounting or compliance needs.
Overview
The Tax Liability tab is available under Tax Reports in your dashboard.
This report shows detailed records of the tax amounts you’re responsible for remitting to authorities. You can filter the view by country or region and by time period.
Data is available starting from July 2025. Earlier periods are not included.
The feature currently supports:
United States
United Kingdom
European Union (IOSS + OSS)
Australia
Singapore
Norway
Netherlands
The Tax Liability report is available to users who are subscribed to Tax & Compliance, have completed registration, and are using Swap Global.
Fields in the report
Field | Description |
Country | Country or state where the sale occurred |
Period | Reporting month (for example, March 2025) |
Total Sales | Sum of all sales for the selected period |
Sales Exempt Non-Taxable | Always 0 (exemptions are not yet supported) |
Total Sales Taxable | Total Sales minus Sales Exempt Non-Taxable |
Total Tax Liability | Total VAT (for regions outside the US) or Sales Tax (for US) collected on taxable sales |
Tax Type | Type of tax applicable to the country or region |
Downloading transaction details
Each period includes a Download transaction details button.
This exports all orders that contributed to that month’s tax liability, so you can view the order-level data behind the totals.
If a refund occurs after the reporting month closes (for example, an August refund for a July order), the original month remains locked. The adjustment appears in the next period instead.
If the dataset is large, a message appears while the file is being prepared.
Fields in the download:
Field | Description |
Destination Country | Country where the order was delivered |
Order ID | Unique order identifier |
Platform Order ID | ID from your commerce platform |
Platform Order Name | Order name from your commerce platform |
Order Placed At | Date and time the order was created |
Currency | Currency of the order |
VAT | Actual VAT amount |
Sales Tax | Actual Sales Tax amount |
Duties | Actual Import Duties amount |
Total | Total order value |
Tax Type | Type of tax applied (mapping provided by Swap) |
Example output
Country | Order ID | Platform Order ID | Platform Order Name | Order Placed At | Currency | Total Sales | Sales exempt non-taxable | Taxable sales | Total tax liability | Tax type |
IT | 2DRxXxxxHqAneewNIx6R | 6300000029685 | #999999 | 2025-03-05 | GBP | 295.58 | 0 | 295.58 | 72.59 | VAT (IOSS) |
Example use cases
Australia – GST threshold monitoring
A U.S.-based brand expands into Australia and uses this report to check sales totals toward the A$75,000 GST registration threshold. By filtering for April–June 2025, they see A$74,500 in taxable sales and decide to register proactively.
European Union – IOSS and OSS reconciliation
A UK-based brand sells across the EU and uses IOSS for orders under €150. Shippers via DDP will fulfil tax on orders above €150. For an EU-based brand that sells across, they would utilise OSS. Their accountant requests a breakdown of tax collected by country and scheme. They export the report to provide both a summary view and detailed transaction data.
United States – multi-state sales tax reconciliation
A U.S. brand registered in California, New York, and Illinois uses this report to view and export tax collected per state for the month, ready for their internal filing process.
Why it’s useful
See how much tax has been collected in each region
Track thresholds such as the A$75K GST limit in Australia
Reconcile Swap-collected tax against internal records
Prepare accurate data for accounting and filings